EJUSA is a national criminal justice reform organization best known for tackling one of the most serious flaws in the U.S. criminal justice system: the death penalty. Our next chapter will focus on ending the death penalty once and for all and also on bringing services to crime victims and trauma survivors, supporting programs focused on preventing crime, and advocating for systems of accountability and healing rather than punishment. The Administration/Office Assistant will join our small but rapidly growing national organization based in Brooklyn, with field staff throughout the country. (Our current staff is 16.)
We are seeking a sharp, detail-oriented individual to assist with the daily operations of our national and remote offices during this exciting time. This position will report to and work closely with the Manager of Administration to strengthen our administrative structure and practices. The ideal candidate will partner with the administrative department in maintaining our office, managing organizational risk, and answering the needs of a largely offsite staff.
This is a great opportunity to help improve the systems and infrastructure of a high-impact nonprofit. If you get excited thinking about how to make processes more efficient, then you are the person we’re looking for. We’re a terrific team that loves our work and really enjoys working together! The position is based in our cheerful loft office in DUMBO, Brooklyn and requires a commitment of 20 hours a week.
- General administrative duties including the following:
- Maintain cleanliness and organization of office space, supplies, and office equipment.
- Maintain organization of stationary and other printed materials (handouts) and files (both online & onsite).
- Implementation and follow through of organizational system and cycles.
- Track IT needs and requests and assist with IT administration and set up of new computers and users.
- Provide administrative support to Manager of Administration, Director of Finance and Administration, and Executive Director, including arranging travel, scheduling meetings, and printing materials.
- Provide support, when needed, to other Directors and the Board.
- Assist the staff, when needed, with travel or logistics for events and other major projects, such as in-person staff meetings, board meetings, trainings, bulk mailings, shipping, and fundraising events.
- Answer phones when needed, open and process mail, check general email and voicemail boxes, and respond to requests for information.
- Other administrative duties as needed.
Bookkeeping and Accounting
- Assist the Manager of Administration with general bookkeeping and other financial management including: processing purchase requests, tracking invoices, and processing reimbursements.
- Assist the Manager of Administration with receiving all necessary financial documentation/information from Development Department.
- Close attention to accuracy and detail when it comes to organization and keeping track of a wide array of tasks.
- Strong comfort with office and web-based applications, including comfort learning new software.
- Thrives under pressure and meets tight deadlines.
- Ability to manage confidential information.
- Comfort working in a Mac-based environment.
- A positive attitude and friendly personality; ability to get along with many types of people and be a true team player.
- Commitment to the mission and core values of Equal Justice USA.
Compensation:$15-$20/hr. (exempt), commensurate with experience. Pro-rated benefits including employer-paid medical and dental care, retirement plan, paid vacation, sick days, and holidays, disability insurance, and professional development allowance.
Target start date: Immediately upon hire.
To apply: Send a resume, cover letter that includes why you want this job, and three references to: firstname.lastname@example.org. Letters can be addressed to Alisha Brooks, Manager of Administration. Please use “Administrative Assistant” as your email subject heading.
Deadline: Applications will be accepted until June 10, 2016. However, they will be processed on a rolling basis.
EJUSA is an Equal Opportunity Employer, and as such will consider all applicants for employment solely on the basis of their qualifications to perform the responsibilities of the position for which they are being considered, without regard to race, color, religion, creed, sex, sexual orientation, marital status, pregnancy, gender identity, national or ethnic origin, genetic information, citizenship status, age, mental or physical disability, credit history, veteran status, uniform service member status, victims of domestic violence or stalking, political affiliation, or any other legally protected class. EJUSA does not allow, condone, or tolerate discrimination or harassment against any of the above listed classes. This policy covers all areas of employment, including recruitment, hiring, compensation, promotions, and any opportunities for career advancement.
About Equal Justice USA
Equal Justice USA (EJUSA) is a national, grassroots organization working to build a criminal justice system that is fair, effective, and responsive to everyone impacted by crime. Town by town and state by state, we cut through the polarization and find common ground for lasting, real-world solutions that prevent violence and rebuild people’s lives in its aftermath, so that all of us can be safer. We partner with state and local organizations to provide grassroots leaders with the training, leadership development, and support they need to win and have national impact. We run two programs. Our first program works to repeal the death penalty and redirect capital punishment resources towards crime prevention and services for victims’ families. Our second program helps crime survivors in underserved communities to advocate for the services, policies, and programs they need to rebuild their lives and reduce violence in their neighborhoods.